1. Introduction & Acceptable Use

This policy governs your access to the QYOPS applications operated by Q & Y International Ltd. The portal provides essential tools for your role—including Warehouse Planning, Fleet Management, Generative AI, Revenue Management, and Site Security. By accessing the system, you agree to use these tools lawfully, responsibly, and exclusively for authorised business purposes connected with your employment.

2. Geolocation & Operational Monitoring

To ensure logistical efficiency, staff safety, and system security, QYOPS employs active monitoring technologies:

• Geolocation Logging: The system requires and records your precise geolocation upon login to verify authorised access and assist with field coordination (e.g., Job Map, Fleet Management).
• Continuous Activity Tracking: Every action taken within the portal—from initial authentication to logout—is actively logged and audited to ensure system integrity.
• Device & Network Data: We collect technical information about your device, IP address, and browser to maintain secure sessions and prevent fraudulent access.

3. Privacy & Personal Data Protection

While using the portal, your data is processed in accordance with the Q & Y Privacy Policy and applicable data protection legislation.

• Purpose of Processing: Your tracking and usage data is processed strictly for operational oversight, security auditing, fraud prevention, and system support.
• Data Security: Q & Y International Ltd takes reasonable, robust measures to protect the information processed through the portal from unauthorised internal or external access.
• Data Access: Your movement, geolocation, and system usage records are strictly confidential and are only accessible to authorised management and system administrators.

4. Security Obligations & Enforcement

The QYOPS system contains highly sensitive proprietary information, including client directories, revenue metrics, and company SOPs.

• Credential Protection: You are responsible for keeping your login credentials secure and must never share them or allow unauthorised persons to use your account.
• System Integrity: You must not attempt to bypass access controls, introduce malicious software, or misuse security bypasses like the Cloudflare Turnstile override.
• Enforcement: Individuals using this system without authority or misusing company data are subject to disciplinary action and potential criminal/civil prosecution under the Computer Misuse Act 1990.